Church Secretary/Clerk

Essential Duties and Responsibilities:

•   Perform Secretary/Clerk duties in accordance with the Church Constitution and Bylaws.

•   Provide administrative support to the Senior Pastor and Church Officers (as required) including but not limited to the following: preparing/distributing Church correspondence (mail and electronic), maintaining Church calendar, maintaining Church online membership directory/demographics, maintaining contact lists, professional handling of telephone/email/online inquiries, Pastoral and Church meetings setup/minutes, and preparing Church programs/forms/presentations/ flyers/etc.

•   Assist the Senior Pastor with worship services arrangements (e.g., Speakers, Preachers, Special Guests).

•   Complete various other duties as assigned by the Senior Pastor, Deacon Chairman, and Trustee Chairman.

•   Support membership and visitors including but not limited to new member onboarding/packets, welcoming visitors and conducting follow-up calls/correspondence, ensuring timely coordination of member requests of the Senior Pastor/Diaconate/Trustees/Executive Committee, and preparing cards/certificates of recognition.

•   Maintain discretion and confidence regarding church and ministry affairs.

•   Keep an accurate record of the following: Church Constitution/Bylaws, Executive Committee and Church meetings, outcomes of actions/items voted on officers/membership, baptisms, restorations, transfers, weddings, ordinations, deaths, burials, historical files, and other important activities.

•  Maintain an office filing system that preserves/retains duplicate copies (hardcopies and electronic files) of all Church official documents and correspondence.

•  Maintain Church property inventories and track supplies, order as needed and submit vouchers for payment as necessary. 

•  Perform other duties as assigned.